New Employees

Please complete tasks within TWO days after accepting your offer. It should take approximately 20 minutes to complete these tasks.

1. Navigate to the careers page and log in with the username and the password created when you applied for the position. Please contact the Onboarding and Retention team if you have trouble logging in.
2. Review welcome letter from President and CEO, Robert Riney – yep, even Bob Riney is excited you’re part of the Henry Ford Health team!
3. Review and submit Personal Information Form. The name used should be your legal name.
4. Complete EEO & Veterans Status Forms
5. Complete Mandatory Arbitration Agreement – you will receive an email and the subject line will say ‘Notification: Mandatory Arbitration Form’
6. Consent to Background Check – after consenting, you will receive an email from Corporate Screening, subject line will say ‘Review & Complete: Additional Information Required’
7. Complete requested background check information for Corporate Screening.
   1. Note: Within 30 days of your start date and after completing the tasks above, you’ll receive an email from Nina Ramsay, Chief Human Resource Officer. This email contains pertinent information to help you log into Employee Self Service so you can update things like your W4, Direct Deposit, and enroll in benefits. Keep this email handy as you will need it to complete tasks in part 2 below.
8. Email badge picture to IDbadge@hfhs.org – please be sure to include your legal first and last name in the email. Note: Have someone take a photo of you against a plain wall or background. Do not include hats, side views, sleeveless shirts, screenshots, unprofessional backgrounds, or pictures of another picture. Picture needs to be from above the head to mid chest.
   1. NOTE FOR HENRY FORD JACKSON HIRES: Do not email badge picture. Your badge picture will be taken on your start date.
   2. NOTE FOR HENFY FORD OPTIMEYES HIRES: Do not email badge picture. You will receive instructions from your location later.
9. Email I-9 documents to HROnboarding@hfhs.org. A tip sheet is attached for your reference.
   1. NOTE FOR HENRY FORD JACKSON HIRES: Do not email I9 documents. Please bring your documents to your employee health visit.
10. New Employment Physical: You should have already received an email with your scheduled date and time. Please contact the Onboarding and Retention team if you need to reschedule your appointment. It is very important you make every effort to attend your appointment on the original date it was scheduled. Rescheduling this appointment may result in a delay in your start date. You’ll receive an email from Employee Health if you have passed your physical.

Now that you have completed your onboarding tasks checklist part 1, you’ll want to locate the email you received from Nina Ramsay, Chief Human Resource Officer. You cannot proceed in completing part 2 steps without this letter; contact the Onboarding and Retention team if you cannot locate your letter.

Please compete tasks within SEVEN days after completing the checklist part 1 above. The tasks below should take about 45 minutes to complete. 

1. Create password to access Employee Self Service. Contact IT Help Desk at 248-853-4900 if you have any issues logging into Employee Self Service.
2. Complete your pre-hire learning modules. These modules must be completed by the Wednesday prior to your start date. A tip sheet is attached for your reference.
3. Complete your Onboarding Checklist in Employee Self Service. Some things to note:
   1. When electing your W-4 withholding, be sure to thoroughly review the W4 election page before finalizing your W4 election! We recommend speaking to a tax advisor before claiming Exempt from federal tax withholding.
   2. Ensure you have correctly entered your bank account and routing numbers when electing Direct Deposit.
   3. Visit My Choice Rewards for detailed information regarding Health and Welfare plans.
   4. Contact Employee Services at 1-855-874-7100 or EmployeeServices@hfhs.org for questions regarding your benefits, direct deposit, or W-4 election.

• Onboarding: 313-874-1095 or HROnboarding@hfhs.org
• Employee Services: 855-874-7100 or employeeservices@hfhs.org
• IT Services: 248-853-4900

You will need to log in using your employee ID to view some of the following pages.

• OneHENRY: View Homepage
• Payroll related information: View Payroll
• Retirement Information: View Retirement Plans
• Benefit Information: View Benefits Home Page or mychoicerewards.hfhs.org